Every site, run from one place.
Live floor plans, one register of every agreement, and the desk and the Shop at each site, all on the one plan.
Illustration: the Units screen on its Map view for Your site: a drawn floor plan of 14 units in two rows either side of a corridor, 8 of them occupied, which is 57%. Each unit is coloured by its status, available, reserved, scheduled, occupied, overlocked or in maintenance, and 2 units in arrears wear a red corner.
How running your sites works.
One register of every agreement.
- Every agreement at every site in one list, with its customer, unit, status and licence fee.
- Narrow it to what is overdue, due to move in or ending soon, or search by customer, site or unit.
- Move a customer to another unit, or record a move-out, from their agreement.
- Sold-out sizes get a waitlist: customers can join it from your website, and you can add people yourself.
Illustration: the Agreements register, one row for every agreement across all sites, with each customer, site, unit, status and licence fee. Jo Carter at Bristol Docks, unit 12, active, £96.00; Hannah Price at Cardiff Bay, unit 7, overdue, £168.00; Tom Hughes at Leeds North, unit 21, awaiting signature, £126.00; Amy Fletcher at Bristol Docks, unit 3, pending move-in, £72.00.
Every customer on one page.
- Their agreements, payments, emails and your own notes, all on the one page.
- Anything that needs your attention is listed at the top.
- Take a payment or start a new agreement from the same page.
Illustration: Jo Carter’s customer record, on one page. It shows they are storing, with a balance of £0.00 and 1 unit, and below that their agreement (35 sq ft · Bristol Docks, Unit 12, £96.00 per month, active), their 2 Direct Debit payments of £96.00, the conversation with 2 emails sent to them, and your note about them.
Close each day with the till counted.
- Each site’s takings by payment method.
- Cash counted at the end of the day, with the float kept back.
- A Shop for padlocks, boxes and other goods, with stock kept by site.
Illustration: one site’s End of day. Taken, by method: Cash, 2 payments, £168.00; Card on your terminal, 3, £390.00; Cheque, 1, £126.00; Card, 4, £462.00; Direct Debit, 6, £756.00; in total 16 payments, £1,902.00. Below it, the cash count closed at 17:42: £268.00 expected and counted, £100.00 kept as float and £168.00 to bank.
As many sites and logins as you need.
- Sites and staff logins are unlimited, and neither adds to your bill.
- Every login has a role. Owner, Manager and Staff come ready made, and you can build your own, choosing permissions one at a time.
- Give each person all of your sites, or just the ones they work at.
Questions about running your sites.
You draw each site’s layout once: walls, doors and a block for every unit. Each block is coloured by its unit’s status, the plan updates as that status changes, and a red corner marks a unit in arrears. Open a unit to see who has it. A site you haven’t drawn still lists every unit in the Grid and List views.
The count shows how far out it is, short or over, and you write a line saying why before you close it.
No. The Shop joins your menu once you mark an item to sell there. If you never sell goods, you never need it.
Yes. When you add or edit a person, choose All sites or Some sites, and tick the ones they work at. On a customer’s record they see just the agreements, invoices and payments at those sites.
See your sites run from one place.
A 30-minute walkthrough, shaped around sites like yours.